Opportunity Information: Apply for EDITIONS 202206
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, is offering the "Publishing Historical Records in Collaborative Digital Editions" grant program to support projects that publish online editions of historical records. The program is geared toward making primary sources easier to discover and use by building digital editions that are not just scanned images, but carefully edited resources with full text, search functionality, and strong historical and editorial context. Eligible source materials are broad and can include traditional documents and photographs as well as born-digital materials and analog audio recordings, as long as the end product is an accessible documentary edition that helps tell the American story.
In terms of subject matter, the opportunity is intentionally wide. Projects can focus on major movements and themes in U.S. history, including (but not limited to) law and legal culture, politics, reform movements, business, military history, and the arts. NHPRC explicitly encourages proposals that center the voices and experiences of Black, Indigenous, and People of Color, and welcomes work documenting African American, Asian American, Hispanic American, and Native American history. There is also a timely thematic invitation tied to the upcoming 250th anniversary of the Declaration of Independence: the Commission is interested in projects that open up collections exploring the ideals behind the founding of the United States and the ongoing debates over those ideals from the eighteenth century to the present.
A key expectation is that applicants follow established scholarly editing standards, specifically best practices promoted by the Association for Documentary Editing (ADE) and/or the Modern Language Association (MLA) Committee on Scholarly Editions. The grant is meant for documentary source editions, so it generally does not fund critical editions of already-published literary works, except in cases where those published works are a small component of a larger documentary project. It also does not support creating film or video documentaries, and proposals made up entirely of ineligible activities are not reviewed.
For new applicants (defined as projects that have never received NHPRC funding), the requirements are particularly clear: they must present definitive plans to publish and preserve a digital edition that provides online access to a searchable, fully transcribed, and annotated body of documents. Print publication can be included, but any material published in print must also appear in a fully searchable digital edition within a reasonable time after the print release. NHPRC also encourages, though does not strictly require, free public access to the online edition. Importantly, proposals without credible digital dissemination and long-term preservation plans in place at the application stage will not be considered.
As the title suggests, collaboration is central to this program. Awards are intended for collaborative teams that include at least two scholar-editors and also involve the additional expertise needed to produce high-quality digital editions, such as archivists, digital scholarship specialists, data curators, and technical staff. NHPRC strongly encourages teams that place BIPOC faculty and staff in key roles and that partner with institutions and communities such as Historically Black Colleges and Universities (HBCUs), Hispanic-Serving Institutions (HSIs), Tribal Colleges, and other Indigenous or Native American tribal scholars and community members, as well as members of the Asian American community. The Commission also encourages projects to incorporate community participants and undergraduate or graduate students throughout the workflow, so the work builds skills and broadens participation in the documentary editing field.
On funding structure, the award is for a one-year project period, with a maximum request of up to $160,000 per year. NHPRC anticipated making up to 25 awards, with total program funding up to $3,000,000, and projects could begin no earlier than January 1, 2023 (per the notice details). Recipients must acknowledge NHPRC support in publications, publicity, and other products produced with grant assistance.
Eligibility includes U.S. nonprofit organizations and institutions, colleges and universities (public or private), state or local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. Applicants are expected to review and follow NHPRC grant rules under the guidance for administering an NHPRC grant. The opportunity also has a required cost-sharing component: NHPRC will provide no more than 75 percent of total project costs, meaning the applicant must cover at least 25 percent through a mix of allowable contributions such as direct costs, in-kind support, third-party non-federal contributions, project income, and indirect costs. A notable restriction is that NHPRC funds cannot be used to pay indirect costs; if indirect costs are included, they must be counted under the applicant's cost share (consistent with 2 CFR 2600.101).
For returning projects seeking renewed support, NHPRC has placed a firm cap on how long it will fund work in this category: up to 10 total years of NHPRC support beginning with FY 2022 awards (and those years do not need to be consecutive). Renewal applications must show they met prior performance objectives, explain the new work to be completed during the next grant period, identify and justify the historical significance of the specific materials to be edited, demonstrate progress toward completion of the edition, and provide a refreshed budget that supports the new phase of work.
Administratively, applicants must be registered in the System for Award Management (SAM) before applying, keep that registration active throughout the process, and include a valid DUNS number in the application (as stated in the opportunity). The published listing identifies the opportunity number as EDITIONS 202206 under CFDA 89.003, categorized under humanities/cultural affairs, with the original closing date shown as June 8, 2022.Apply for EDITIONS 202206
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Collaborative Digital Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 19, 2021.
- Applicants must submit their applications by Jun 08, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $160,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Frequently Asked Questions (FAQs)
What is the "Publishing Historical Records in Collaborative Digital Editions" grant program?
It is a grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, that supports projects to publish online editions of historical records. The goal is to make primary sources easier to discover and use through carefully edited, searchable digital editions with full text and strong historical and editorial context.
What kinds of projects does this program support?
The program supports documentary editing projects that result in accessible online documentary editions. The editions are expected to be more than scanned images; they should provide full-text transcription, search functionality, annotations, and contextual editorial work that helps users understand and use the materials.
What types of source materials are eligible for publication in a digital edition?
Eligible materials are broad and may include traditional documents and photographs, born-digital materials, and analog audio recordings, as long as the end product is an accessible documentary edition that helps tell the American story.
Are there preferred historical topics or themes?
Yes, but the scope is intentionally wide. Projects may focus on major movements and themes in U.S. history, including (but not limited to) law and legal culture, politics, reform movements, business, military history, and the arts.
Does NHPRC encourage projects that center underrepresented voices?
Yes. NHPRC explicitly encourages proposals that center the voices and experiences of Black, Indigenous, and People of Color (BIPOC), and welcomes projects documenting African American, Asian American, Hispanic American, and Native American history.
Is there a special thematic focus related to the 250th anniversary of the Declaration of Independence?
Yes. The Commission expressed interest in projects that open collections exploring the ideals behind the founding of the United States and the ongoing debates over those ideals from the eighteenth century to the present.
What editorial standards are applicants expected to follow?
Applicants are expected to follow established scholarly editing standards, specifically best practices promoted by the Association for Documentary Editing (ADE) and/or the Modern Language Association (MLA) Committee on Scholarly Editions.
Does the program fund critical editions of already-published literary works?
Generally, no. The grant is meant for documentary source editions and typically does not fund critical editions of already-published literary works, except when those published works are a small component of a larger documentary project.
Does the program fund film or video documentaries?
No. Creating film or video documentaries is not supported under this opportunity.
What happens if a proposal is made up entirely of ineligible activities?
Proposals composed entirely of ineligible activities are not reviewed.
Who is considered a "new applicant" for this program?
A new applicant is defined as a project that has never received NHPRC funding.
What must new applicants include in their project plans?
New applicants must present definitive plans to publish and preserve a digital edition that provides online access to a searchable, fully transcribed, and annotated body of documents.
Can projects include a print publication component?
Yes. Print publication can be included, but anything published in print must also appear in a fully searchable digital edition within a reasonable time after the print release.
Is free public access to the online edition required?
NHPRC encourages free public access, but it is not described as a strict requirement in the provided information.
How important are digital dissemination and long-term preservation plans?
They are essential. Proposals without credible digital dissemination and long-term preservation plans in place at the application stage will not be considered.
Is collaboration required?
Yes. Collaboration is central to the program. Awards are intended for collaborative teams.
What team composition does NHPRC expect?
Teams are expected to include at least two scholar-editors and involve the additional expertise needed to produce high-quality digital editions (for example, archivists, digital scholarship specialists, data curators, and technical staff).
Does NHPRC encourage particular kinds of partnerships and leadership roles?
Yes. NHPRC strongly encourages teams that place BIPOC faculty and staff in key roles and that partner with institutions and communities such as Historically Black Colleges and Universities (HBCUs), Hispanic-Serving Institutions (HSIs), Tribal Colleges, Indigenous or Native American tribal scholars and community members, and members of the Asian American community.
Are community participants and students encouraged to be part of the project?
Yes. The Commission encourages projects to incorporate community participants and undergraduate or graduate students throughout the workflow to build skills and broaden participation in documentary editing.
What is the project period and maximum award amount?
The award supports a one-year project period, with a maximum request of up to $160,000 per year.
How many awards did NHPRC anticipate making, and what was the total program funding level?
NHPRC anticipated making up to 25 awards, with total program funding up to $3,000,000.
When could projects begin (based on the notice details provided)?
Projects could begin no earlier than January 1, 2023.
What acknowledgment requirements apply to grant recipients?
Recipients must acknowledge NHPRC support in publications, publicity, and other products produced with grant assistance.
Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations and institutions, colleges and universities (public or private), state or local government agencies, and federally acknowledged or state-recognized Native American tribes or groups.
Is there a cost-sharing requirement?
Yes. NHPRC will provide no more than 75 percent of total project costs, so the applicant must cover at least 25 percent through allowable contributions such as direct costs, in-kind support, third-party non-federal contributions, project income, and indirect costs.
Can NHPRC funds be used to pay indirect costs?
No. NHPRC funds cannot be used to pay indirect costs. If indirect costs are included, they must be counted under the applicant's cost share, consistent with 2 CFR 2600.101 (as referenced in the provided information).
How long will NHPRC fund returning projects in this category?
There is a firm cap: up to 10 total years of NHPRC support beginning with FY 2022 awards, and those years do not need to be consecutive.
What must renewal (returning) applications demonstrate?
Renewal applications must show they met prior performance objectives, explain the new work to be completed during the next grant period, identify and justify the historical significance of the specific materials to be edited, demonstrate progress toward completion of the edition, and provide a refreshed budget that supports the new phase of work.
What registrations or identifiers are required to apply?
Applicants must be registered in the System for Award Management (SAM) before applying, keep that registration active throughout the process, and include a valid DUNS number in the application (as stated in the opportunity information provided).
What is the opportunity number and CFDA listing provided for this grant?
The published listing identifies the opportunity number as EDITIONS 202206 under CFDA 89.003.
What category is this opportunity listed under?
It is categorized under humanities/cultural affairs.
What closing date was shown in the published listing?
The original closing date shown was June 8, 2022.
Where are applicants expected to find the rules for administering an NHPRC grant?
Applicants are expected to review and follow NHPRC grant rules under the guidance for administering an NHPRC grant.
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|---|
| Publishing Historical Records in Collaborative Digital Editions Apply for EDITIONS 202210 Funding Number: EDITIONS 202210 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $160,000 |
| Planning for Collaborative Digital Editions in African American, Asian American, Hispanic American, and Native American History and Ethnic Studies Apply for DIGITALEDITIONS 202206 Funding Number: DIGITALEDITIONS 202206 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| RomaniaNOFO-BUCHAREST-PAS-FY22-001-PhotoExhibit Apply for BUCHAREST PAS FY22 001 Funding Number: BUCHAREST PAS FY22 001 Agency: Department of State, U.S. Mission to Romania Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Archives Collaboratives Apply for COLLABORATIVES 202206 Funding Number: COLLABORATIVES 202206 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| State Board Programming Grants Apply for STATE 202206 Funding Number: STATE 202206 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $80,000 |
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| Humanities Initiatives Apply for 20220509 AA AB AC AD AE Funding Number: 20220509 AA AB AC AD AE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
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| State and Jurisdictional Humanities Councils General Operating Support Grants Apply for 20220502 SO Funding Number: 20220502 SO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $3,000,000 |
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